Privacy Policy

Introduction

The United Golfers Association (“UGA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, make donations, or interact with our services.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide to us, including:

• Contact Information: Name, email address, phone number, mailing address
• Donation Information: Billing address, payment method details (processed securely through our payment processors)
• Account Information: Username, password, and profile information if you create an account
• Communication Information: Messages, inquiries, and feedback you send to us
• Event Registration: Information provided when registering for tournaments, events, or programs
• Membership Information: Details related to UGA membership applications or renewals

Information Collected Automatically

When you visit our website, we may automatically collect:

• Technical Information: IP address, browser type, operating system, device information
• Usage Information: Pages visited, time spent on pages, click-through rates, and other website analytics
• Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies

How We Use Your Information

We use your personal information for the following purposes:

Primary Uses

• Process Donations: To securely process and acknowledge your charitable contributions
• Provide Services: To deliver programs, events, and services you’ve requested
• Communication: To respond to inquiries, send updates about UGA activities, and provide customer support
• Account Management: To create and manage your account, if applicable

Secondary Uses

• Program Development: To improve our programs and develop new initiatives that serve the Black golf community
• Marketing and Outreach: To send newsletters, event announcements, and information about our mission (with your consent)
• Analytics: To understand how our website is used and improve user experience
• Legal Compliance: To comply with applicable laws, regulations, and legal processes

Donation Information and Payment Processing

GiveWP Plugin

We use GiveWP, a WordPress donation plugin, to facilitate online donations. When you make a donation:

• Your payment information is processed securely through third-party payment processors
• We do not store complete credit card numbers or sensitive payment data on our servers
• Payment processors may have their own privacy policies that govern their handling of your information

Donation Records

• We maintain records of your donations for tax reporting purposes
• Donation information may be used to send acknowledgment letters and tax receipts
• We may recognize donors publicly unless you request anonymity

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers

We may share information with trusted third-party service providers who assist us in:

• Payment processing
• Email marketing and communications
• Website hosting and maintenance
• Data analytics
• Event management

Legal Requirements

We may disclose your information if required by law or in response to:

• Valid legal processes (subpoenas, court orders)
• Government requests
• Protection of our rights, property, or safety
• Prevention of fraud or illegal activities

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

With Your Consent

We may share your information for other purposes with your explicit consent.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure Socket Layer (SSL) encryption for data transmission
• Regular security assessments and updates
• Access controls and authentication procedures
• Staff training on data protection practices

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Your Rights and Choices

Access and Control

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information (subject to legal requirements)
• Opt-out of marketing communications
• Request portability of your data

Communication Preferences

You can:

• Unsubscribe from marketing emails using the link provided in each email
• Contact us directly to update your communication preferences
• Opt-out of certain types of communications while remaining subscribed to others

Cookies and Tracking

You can:

• Modify your browser settings to refuse cookies
• Use browser tools to delete existing cookies
• Note that disabling cookies may affect website functionality

Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy
• Comply with legal obligations (including tax and donation reporting requirements)
• Resolve disputes and enforce our agreements

Generally, we retain donation records for at least seven years for tax and legal compliance purposes.

Third-Party Links and Services

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children’s Privacy

Our website and services are not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.

California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:

• Right to know what personal information is collected and how it’s used
• Right to delete personal information
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

International Users

If you are accessing our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where our servers are located and our central database is operated.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by:

• Posting the updated policy on our website
• Updating the “Last Updated” date
• Sending email notifications for significant changes (if you’ve provided your email address)

Your continued use of our website after any changes constitutes acceptance of the updated Privacy Policy.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

United Golfers Association
Email: info@uga.golf
Address: 9100 Windermere RD, Windermere FL 34786

For specific privacy-related requests, please include “Privacy Request” in the subject line of your email.